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Author: Mike Saunders

LibreOffice Kaigi 2021 – Online event in Japan

Shinji Enoki reports from an event in Japan (original text here)…

LibreOffice Kaigi 2021 Online was held on Saturday, June 12, 2021. This is normally an annual gathering in Japan, originally scheduled for March 2020 in Osaka – but due to COVID-19 we were unable to hold it. This year, for the first time, the meeting was held online, with speakers and participants joining the Jitsi meet, which was also broadcast live on YouTube. The maximum number of connections was around 27 people for both. We are grateful to The Document Foundation and iCraft for sponsoring the event. Thank you very much!

The day’s events can be viewed on the YouTube archive. The slides are available on the TDF wiki.

The keynote speaker, Ahmad Haris, who leads the Indonesian community for LibreOffice, gave an introduction to our work in Indonesia. Indonesia is made up of many islands scattered over a wide area, and is the equivalent in distance of London to Baghdad.

The local LibreOffice Conference in Indonesia in 2018 was a success and the community is very active. Currently there are 795 participants in the LibreOffice Indonesia Telegram group. Translation is focused on UI, then Help, while QA events have been held with the help of Ilmari, and workshops have been held at universities. The Indonesian community has also contributed to the splash screen. Recently, they have contributed many templates, some of which are included in LibreOffice.

The well-received LibreOffice 7.0 introduction video was also made by the Indonesian community with music composed by Haris. The screenshot of the slide was retweeted more than 2,600 times, with the story that Indonesia has an island called Java and that Java and JavaScript are not just programming languages, but Javanese words.

Shinj Enoki reviewed the last year’s LibreOffice community with the Annual Report. In the public presentations, Kawano-san talked about “User-customizable web form issuing system using LibreOffice”, Annoura-san talked about “Making Neo4j native driver for LibreOffice”, Watanabe-san talked about “Taiwan’s LibreOffice from light user perspective and Around ODF”, and “Fast translation of LibreOffice Guide” from Meguro-san.

The status of LibreOffice/ODF adoption in Taiwan had been introduced by Franklin Weng, from the Taiwanese community, at LibreOffice Kaigi 2016.12. Mr. Watanabe has researched and written a paper from a different perspective. It was interesting to see how the Taiwanese government is really working on it, and how it actually works in universities, from a different perspective than the Taiwanese community.

There were three lightning talks including jumping in and out, and the general Q&A afterwards was filled with discussions about why and what opportunities are available in Japan to promote open source software and LibreOffice.

The Japanese community holds “LibreOffice Hackfest Online” sessions every Wednesday night, to work on LibreOffice and exchange information, and “Online Study Sessions” (the next one will be on September 4) to exchange know-how among users every three to four months. Check out Connpass and join the events that interest you.

Many thanks to everyone in the Japanese community for all their great work! And to everyone reading this who wants to spread the word about LibreOffice in other areas/languages, drop us a line and let’s work together 👍

Annual Report 2020: Attracting new contributors to LibreOffice

Bringing new community members on board and helping them get started is an essential part of our work. Here’s what we did in 2020

(This is part of The Document Foundation’s Annual Report for 2020 – the full version is here.)

Onboarding tools and sites

Joining a large and established project like LibreOffice can be daunting for many. The software has a large codebase, and its sub-projects use a wide array of tools. In recent years, we’ve made efforts to simplify the onboarding process by linking more services together with SSO (single sign-on), thereby reducing some of the complexity. In addition, we’ve created Easy Hacks and similar “bite size” projects in other areas, so that newcomers can get involved quickly and achieve something – without months of work.

Currently, we have two websites that function as starting points for new contributors: What Can I Do For LibreOffice and Get Involved. The former was set up by LibreOffice’s Albanian community, and lets users click through topics of interest, until they find something they want to do. The latter is a regular page, with a list of sub-projects inside LibreOffice, and quick steps to make initial contact.

Throughout 2020, we posted regular “Community Member Monday” interviews on this blog. In many cases, we emphasised how these contributors started off as regular LibreOffice users, but wanted to “scratch an itch” and start to make changes to the software. We highlighted the ways in which other community members helped newcomers to start working on projects, and used these as “success stories” on our social media accounts, encouraging others to make the step-up from being a user to an active contributor.

Volunteer platforms

Also in 2020, we used a number of online volunteering platforms to “recruit” new community members. These are websites which link people who are keen to volunteer with projects that may interest them. Users can browse organisations and projects in their country/region, see the list of open tasks, and then get in contact. We found that many people were volunteering because they wanted to do something for the public good, outside of their work – while others were looking to bridge gaps between jobs.

We set up accounts and listed projects on various volunteering platforms, including VolunteerMatch and Idealist (English), Vostel (German), Vapaaehtoistyo (Finnish), TuDu (Polish) and HeroClan, Um sem um tam and Zapojim se (Czech). Here’s what our projects look like on VolunteerMatch:

In terms of results, we received messages from various volunteers throughout 2020. For instance, one person reached us via Idealist and expressed interest in helping out with the LibreOffice website redesign. Although he didn’t have time to contribute in the long run, he introduced us to Christine Louie who took the redesign efforts further, and started to work (with other volunteers) on design concepts, user profiling and other tasks. So this was an example of a volunteering platform creating a network of helpers.

In the German community, we were contacted by Sabine Achilles who offered to help out with translations of the software and website content. She worked on translating various blog posts from English to German, which we posted on our German blog.

In 2021, we continue to explore other volunteering platforms. Ilmari Lauhakangas, responsible for Development Marketing at TDF, also schedules interviews with new contributors to give them personal contact from the start, and explain our tools and processes.

Like what we do? Support the LibreOffice project and The Document Foundation – get involved and help our volunteers, or consider making a donation. Thank you!

Design the LibreOffice Conference 2021 logo!

Our next LibreOffice Conference will take place from September 23-25, 2021 (and it’ll be online, due to the ongoing pandemic situation). LibreOffice developers, supporters and users from around the world will share their work, ideas and suggestions. And we’ll have fun with online social events and more!

But we need a logo. For last year’s conference, we had a competition and Kukuh Syafaat from Indonesia won with this great design, which includes the openSUSE logo too, as it was a joint conference:

So, got some ideas for this year’s conference? We’d love to see them – please send them to us! And also check out the rules below. Deadline is July 27 – please send your design to mike.saunders@documentfoundation.org with the subject line “LibreOffice Conference 2021 logo submission”. The conference organisers will select the winning logo – and the winner will receive a bonus “mystery pack” of goodies and merchandise!

Rules

  • The logo should be licensed under the Creative Commons Attribution-ShareAlike 4.0 International. Attribution will be given on the conference website and other materials, but you agree that the logo can also be used without attribution where there is limited space (eg on T-shirts and stickers).
  • The design must be original and should not include any third party materials.
  • Both monochrome and colour formats are essential for submission.
  • Submissions must be in SVG format.
  • The design should reflect the LibreOffice community.
  • The logo should avoid the following things:
    • Brand names or trademarks of any kind.
    • Illustrations that may be considered inappropriate, offensive, hateful, tortuous, defamatory, slanderous or libellous.
    • Sexually explicit or provocative images.
    • Violence or weapons.
    • Alcohol, tobacco, or drug use imagery.
    • Discrimination based on race, gender, religion, nationality, disability, sexual orientation or age.
    • Bigotry, racism, hatred or harm against groups or individuals.
    • Religious, political, or nationalist imagery.
  • The logo should follow the LibreOffice Branding Guidelines.

So, let’s see your ideas! And thanks in advance for all suggestions. We plan to announce the winner at the start of September. Stay tuned!

Community Member Monday: Manuel Frassinetti

Today we’re chatting with Manuel Frassinetti from our Italian LibreOffice community, who recently became a Member of The Document Foundation, the non-profit behind LibreOffice…

Tell us a bit about yourself!

I’m from Modena, Italy and I’m still living in this city. I’m just a normal free software user – a GNU/Linux user since 2001. I moved from Debian to Ubuntu, and then returned to Debian. The first love is never forgotten! 🙂

I use free and open source software and both in private and in my work. I have a Dell series 3500 laptop, an old IBM T42 ThinkPad in private and a HP Compaq 6000 pro at work, all with Debian 10. I am very much a beginner programmer (HTML, CSS, JavaScript) and also a beginner hardware technician. For both software and hardware specializations, I have not been in the world of work since 2003, since I became a tobacconist.

I don’t like obscure software updates that last an eternity without knowing what is being updated.

What are you working on in the LibreOffice project right now?

Now I’m working on wiki pages: I translate from English to Italian.

Why did you decide to become a member of TDF?

I’m part of the Italian LibreOffice guides localization team, in particular for Base, and the wiki pages localization team from 2018. I become a TDF member in 2021 thanks to Italo Vignoli and Marina Latini. I think it’s important to make a regular contribution to the TDF project: a little every day, it’ll become a mountain one day.

Anything else you plan to do in the future?

In future, to live happy with my wife and to be healthy. About LibreOffice: I hope for better support in the database module. Right now I use Calc to do what I’d like to do with Base.

Many thanks to Manuel for his support and contributions. Everyone is welcome to discover what they can do for LibreOffice, build up skills and have fun!

Annual Report 2020: Website, blogs and social media

We use our website, blogs and social media channels to raise awareness about our work, share information and encourage new contributors to join the LibreOffice community

(This is part of The Document Foundation’s Annual Report for 2020 – the full version is here.)

Social media

In January 2020, our Twitter account had 29,340 followers; by the end of the year, we had grown this to 36,996. Our most popular tweets were for major releases, but we also tweeted customised images for “Community Member Monday” interviews with short quotes, encouraging more users to get involved with LibreOffice projects.

In addition, we focused not only on our own tweets, but also retweeting announcements from the LibreOffice ecosystem and community members. We liked and retweeted messages of support from end users – many of whom were surprised and thankful that a large project would show them support. To keep the content flowing, we used automatic tweeting tools to post daily LibreOffice tips, using the same content from the “Tip of the day” box in the app itself.

On other social media platforms, we focused on growing our account on Mastodon, a Twitter-like open source, federated and self-hosted microblogging service. In 2019 we set up https://fosstodon.org/@libreoffice and started “tooting” content, often more focused on technical users, compared to our tweets and Facebook posts. In 2020 we worked more on expanding our activities here, and from January to December, we grew our follower base from 3,297 to 4,879.

Our Facebook page growth was smaller, from 56,095 page likes to 58,516. We’ve noticed a gradual reduction in activity on Facebook over the last few years, which reflects its changing audience, and the move towards newer mobile applications. Nonetheless, Facebook still provides a good opportunity to interact with end users of LibreOffice, and every day we checked in to answer questions, get feedback, and post announcements/tips about the software.

YouTube channel

Our YouTube channel grew from 9,975 subscribers and 1,587,341 video views in January 2020 to 12,807 subscribers and 2,042,731 video views by the end of the year. The LibreOffice 7.0: New Features video (a fantastic production by the Indonesian community) amassed over 120,000 views – while the video for LibreOffice 6.4 had over 60,000. We also added some presentation videos from the LibreOffice Conference 2019.

Meanwhile, our community helped out with tutorial videos – in particular Harald Berger of the German community, who produced a series of professional-looking step-by-step guides to installing and using LibreOffice.

TDF website (documentfoundation.org)

The Document Foundation’s website provides general information about the foundation (overview, statutes, code of conduct, financials and reports) and its governance (board of directors, membership committee, members, advisory board, and engineering steering committee), and about LibreOffice certification, including a list of certified developers, and professionals for migrations and trainings.

During 2020, the website was visited 146,261 times, with 196,802 page views. Continent-wise, the largest chunk of visits were from Europe (57%), followed by North America (22.8%) and Asia (12.4%). And for operating systems: the most visits were from PCs using the Windows (64.1%) operating system, followed by macOs (9.2%) and GNU/Linux (9.0%), while for browsers: Chrome had (38.4%), followed by Firefox (22.1%) and Microsoft Edge (14%).

LibreOffice website (libreoffice.org)

The LibreOffice website provides information about the office suite and the document format, the various download options, how to get help, how to contribute to the project, events where users can get to know LibreOffice, and how to make a donation to support the project and the community.

In 2020, we added a language selector to the top-right bar of the website. This was implemented in response to a demand from the native language projects: many website visitors, using languages across the world, thought that the site was only available in English.

Even though we have a dedicated page listing the native language projects and their respective websites, it’s hard to find. So we added a bar at the top, with some of the most-used languages to attract attention, and a link to a page listing all language versions of the website.

Meanwhile, work progressed on a redesign of the website. LibreOffice’s current website has been largely the same for several years, and while initially it looked fresh and modern, it needs to be updated – especially to remove clutter and complexity, and work better on mobile devices. Volunteer Christine Louie helped to push this forward, and other volunteers joined in with designs and collecting feedback from users. We hope to show the results of this work in 2021.

During 2020, the English LibreOffice website was visited 19,939,066 times, with 47,589,717 page views. Most visits were from Europe (53.4%), followed by Asia (16.7%), North America (15.8%) and South America (10.3%), from PCs using the Windows operating system (83.1%), followed by macOS (6.6%) and Linux (3.7%), and the Chrome browser (49.3%), followed by Microsoft Edge (18.4%) and Firefox (17.9%).

Blogs

TDF’s blogs (such as this one) are essential for communicating activities inside and around the project, including new releases of LibreOffice, community events and support for other free and open source initiatives. In 2020, they were used to post regular interviews with community members and provide updates from team members about documentation, marketing, QA, design and more.

Blogs were also maintained by various native language communities including Japanese, French, Spanish, German and others. Thanks to the hard work of community members, we had press releases, tips and other articles translated into many languages, and picked up by local media organisations.

These native language blogs complement the information provided by the main blog in English, and by the two blogs managed by members of the design and the quality assurance projects, which provide updates about activities for the upcoming major releases.

In 2020, the blog had 184,538 page views (146,170 unique page views). The press releases for LibreOffice 6.4 and 7.0 were the most popular posts, followed by posts for minor bugfix releases.

Like what we do? Support the LibreOffice project and The Document Foundation – get involved and help our volunteers, or consider making a donation. Thank you!

LibreOffice Documentation Team Activities in 2020

In 2020, the documentation community released many updated guidebooks, translated them into several languages, and participated in the Google Season of Docs

(This is part of The Document Foundation’s Annual Report for 2020 – the full version is here.)

New and translated guides

In January 2020, just before release of LibreOffice 6.4, the Documentation Team was proud to announce the Math Guide 6.4, an update of the previous version (4.0), updated to cover all of the innovations included in the latest release of the software. The guide was updated by Roman Kuznetsov and revised by Dave Barton from the documentation community. This was followed by the Calc Guide 6.2, a long-awaited update of the old Calc Guide 4.4.

In May, the guide to Base for LibreOffice 6.2 was released, covering, LibreOffice’s database component. It was updated by Pulkit Krishna, Dan Lewis, Jean Hollis Weber, Alain Romedenne, Jean-Pierre Ledure and Randolph Gamo. Another update in May was the Getting Started Guide 6.4 – the introductory guide for the latest LibreOffice 6.4, aimed to the general public interested to quickly get familiar with the software. It’s available as a PDF for offline reading, and ODT (OpenDocument Text) for editors and translators.

In summer, the Documentation Team announced the availability of the LibreOffice Draw Guide 6.4, the complete handbook for the drawing tool of LibreOffice. The guide was updated from the existing release (4.3) and include all the improvements developed since early 2014, when the last version of the guide was published.

Then there was the LibreOffice Calc Guide 6.4, the complete handbook for the spreadsheet tool. It was also updated from the existing release (6.2) and included all of the improvements developed in Calc since then.

In October, the Math Guide 7.0 was published – being the first guide based on LibreOffice 7.0. The effort was mostly carried by Rafael Lima and reviewed by Jean H. Weber. The new guide covers were designed by Rizal Muttaqin and Drew Jensen. The final publication was carried by Olivier Hallot. This was followed by the Calc Guide 7.0, a team effort of Steve Fanning, Gordon Bates, Kees Kriek, Annie Nguyen, Samantha Hamilton, Olivier Hallot and Jean Hollis Weber, coordinated by Felipe Viggiano.

Many guides were also translated in to various languages, thanks to our worldwide communities. For more information on their work, and the specific guides that they translated, see the “Native Language “Projects” section of this Annual Report.

Google Season of Docs

For the second year in a row, The Document Foundation was accepted as an organization in the Google Season of Docs, a programme whose goals are to give technical writers an opportunity to participate in contributing to open source projects, and to give open source projects an opportunity to engage the technical writing community.

In 2020, TDF’s documentation community offered a wide range of projects for technical writers, and extended the reach by providing projects for e-learning, mathematical documentation and code-oriented documentation.

TDF received several applications, containing important information including the technical writer’s resumés, proposals for project schedule and suggested deliverables. After a careful evaluation by the project mentors, TDF accepted the application of Ronnie Gandhi, a computer science undergraduate student enrolled at IIT Roorkee, India.

Steve Fanning, who had already worked as coordinator of the Calc Guide, served as mentor with Olivier Hallot as second mentor. Ilmari Lauhakangas and Olivier managed the administrative aspects of the project on behalf of The Document Foundation.

Ronnie worked on improving the descriptions for Calc’s functions, adding statements describing each function’s compliance with the Open Document Format for Office Applications (OpenDocument) Version 1.2 specification. Each function was also supplemented by extra use cases, illustrations and external references (where applicable).

Access the Extensive Calc Functions Description on The Document Foundation’s wiki. Thanks to Ronnie for all his work, and the mentors for assisting him on his journey.

Like what we do? Support the LibreOffice project and The Document Foundation – get involved and help our volunteers, or consider making a donation. Thank you!

Press Releases

Announcement of LibreOffice 25.8.4

Berlin, 18 December 2025 – LibreOffice 25.8.4, the fourth minor update to the free office suite developed by volunteers for…

Open Document Format

The importance of ODF during the festive season

To be honest, I didn't think I would publish my usual post about ODF over the festive period, as most…